I have offices that put them in the Family File, HIPAA protected note field, however I am not sure of the legality of that. I would consider scanning them in the patient Doc Center with a signed consent form as a better option (or the office manager’s Doc Center)
I forgot I had posted this question in here, I was using it as a test question. There is actually no place in Dentrix that is HIPAA compliant to store a credit card number. My recommendation would be to see if the merchant they are using has an online portal or Power Pay is a better option.
I believe some credit card processing companies have what some call a “vault” that allows you to store cc information for non recurrent transactions.
You can not access it through Dentrix or PowerPay directly. You can through the processor’s web site.
I’m totally confused now with the Dentrix card reader options, and the forthcoming versions of PowePay.
What is not stated clearly is the potential liabilities regarding fraud in relation to the card reader options (M130 vs iPP320)
What is the future of PowePay? How many versions are expected?
Clarification would be helpful.